Editorial Policies

Focus and Scope

Aims & Scope: Our goal is to stimulate new research ideas and foster practical application from the research findings. The journal publishes original research, review articles, case reports of such high quality as to attract contributions from the relevant international communities.

To maintain the highest standards of editorial integrity To improve health, health care, and health education, internationally by elevating the quality of medical care, disease prevention, and research To publish original, important, well-documented, peer-reviewed articles on basic medical sciences subject topics To provide doctors with continuing education in basic science to support clinical decisions To enable physicians to remain informed in multiple areas of basic medical science, including developments In the field of health education. To achieve the highest level of ethical medical journalism and to produce a publication that is timely, credible, and enjoyable to read.

 

Section Policies

Original research

Checked Open Submissions Checked Indexed Checked Peer Reviewed

Case Report

Checked Open Submissions Checked Indexed Checked Peer Reviewed

Review Article

Checked Open Submissions Checked Indexed Checked Peer Reviewed

Short Communication

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Letter to Editor

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Editorial

Editors
  • Editor In Chief SEAJMS
Checked Open Submissions Checked Indexed Checked Peer Reviewed
 

Peer Review Process

All the manuscripts submitted to SEAJMS will be subjected to double blinded peer review process;

  • The manuscript will be reviewed by three suitable experts in respective subject area. The reports of all the reviewers will be considered while deciding on acceptance/revision or rejection of a manuscript. 
  • Editor-In-Chief will make the final decision, based on reviewer’s comments. 
  • EIC can ask the one or more advisory board members for their suggestions upon a manuscript, before making the final decision. 
  • Associate editor and review editors provide the administrative support to maintain the integrity of peer review process.
  • In case, authors challenge editor's negative decision with suitable arguments, the manuscript can be sent to one more reviewer and the final decision will be made based upon his recommendations.

OR

Peer review is the major quality keep measure for any academic journal. In this process, experts in the relevant fields, analyze the scholarly work from every perception, including its writing, the accuracy of its technical content, its documentation, and its impact on and implication to the discipline.

Reviewers play a pivotal role in scholarly publishing, and their valuable opinions certify the quality of the article under thoughtfulness. Peer review helps to approve research, establishing a standard for evaluation within research communities. Further, standard review process shall take 7 - 10 days time.

SEAJMS - South East Asia Journal of Medical Sciences employ the peer review process in order to maintain academic standards and insure the validity of individual works submitted for publication. In addition, follows a single-blinded peer review process, to ensure independent editorial decision-making.

Depending on reviewer commentary and recommendations, manuscripts may be sent back to authors for revision. After the assistant editor receives the revised manuscript, it is assigned to the reviewer(s) once again, for approval of changes. But the final decision to publish is made by the Editor-in-Chief.

SEAJMS - South East Asia Journal of Medical Sciences will grant a double-blinded peer-review process upon an author´s request, and this requires the prior approval of the Editor-in-Chief.

 

 

Open Access Policy

In order to ensure the maximum exposure of South East Asia Journal of Medical Sciences (SEAJMS) contents, we adopted the open access policy, meaning that;

  • All the articles published in SEAJMS are made freely accessible online immediately after publication in an easily readable format, without any subscription or registration barrier.
  • All the published articles are licensed under a Creative Commons Attribution-Non Commercial-Share Alike 3.0 Unported License, full details of which can be found here.
  • Articles can be shared and adapted, provided the attribution for the work is given and that the work is not used for commercial purposes.
  • The journal also allows the authors to self-archive final accepted version of the articles on any OAI-compliant institutional/subject based repository.
  • Journal of SEAJMS reserves the right, at its sole discretion, to change the terms and conditions of this agreement from time to time and your access of SEAJMS will be deemed to be your acceptance of and agreement to any changed terms and conditions.

 

Archiving

This journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration. More...

 

Plagiarism Policy

"PLAGIARISM" can occur in two forms:

1) Author(s) intentionally copy someone else’s work and claim it as their own.

2) Author(s) copy her or his own previously published material either in full or in part, without providing appropriate references Plagiarism before publication.

The Journal performs plagiarism check on a manuscript even before the peer-review process. If plagiarism is detected the extent of the same will be assessed. The Journal uses available standard software time to time to check this. Based on this assessment the following measures are taken:

  1. If the percentage of plagiarism is 10% and less, the author will be asked to revise the content or cite accordingly.
  2. If it is above 10% - 25% the author will be asked to revise the content with much more serious and resubmit the content.
  3. If it is more than 25% the manuscript will be returned to the author and to redraft the whole paper taking much care about plagiarism. Author can still resubmit with same manuscript ID after removing all plagiarized parts and reworking on the content.  In this case more scrutiny will be done on the resubmitted manuscript to avoid any possible plagiarism and copying of any published datas or manipulation of datas.

Here 5% plagiarism is considered as a paragraph of 5-10 lines (1.5 spacing). Accordingly 10% and 25% would be calculated. This is a rough estimate which cannot be followed exactly but would be followed as guidelines.

The reason for returning the manuscript having more than 25% plagiarism is that:

  1. Possibility of unethical behaviour of author towards manipulation of data from already published paper.
  2. To avoid any issues of copy right problem once the paper is published
  3. Copying of discussion /introduction part from any published paper without giving proper citation.

The plagiarism may happen if the author submits the same manuscript to more than one journal and if those get published in the respective journals this reflects the unethical practice of the journal. In this case author would be asked for explanation and rectification and should withdraw the published manuscript except one. If author fails to do so, journal takes punitive action against this unethical practice by withdrawing the manuscript, displaying this issue in the appropriate journal page and a notification would be sent to the respective author affiliated department/university for their attention.

Though all measures are taken to detect and assess plagiarism. But in spite of these efforts plagiarism can go undetected due to several reasons. In these cases if plagiarism is detected at a later stage, still all actions pertaining to the offence of plagiarism will be followed. If it is detected after publication, the plagiarized paper will be labelled so in the PDF format of the publication. If the extent of plagiarism is too high the paper will also be removed.

 

Publication Ethics

South East Asia Journal of Medical Sciences (SEAJMS) is an electronic and print peer-reviewed International Research Journal committed to upholding the highest standards of publication ethics. In order to provide our readers with a journal of the highest quality,

we state the following principles of Publication Ethics and Malpractice Statement.

All articles not in accordance with these standards will be removed from the publication if malpractice is discovered at any time even after the publication. SEAJMS will be checking all papers in a peer review process.

Duties of Editors: The editor must ensure a fair double-blind peer-review of the submitted articles for publication. They will strive to prevent any potential conflict of interests between the author and editorial and review personnel. Editors will also ensure that all the information related to submitted manuscripts is kept as confidential before publishing. Editor-in-Chief will coordinate the work of the editors. Duties of Reviewers: Reviewer evaluates manuscripts based on content without regard to ethnic origin, gender, sexual orientation, citizenship, religious belief or political philosophy of the authors. They must ensure that all the information related to submitted manuscripts is kept as confidential and must report to the Editor-in-Chief if they are aware of copyright infringement and plagiarism on the author’s side. They must evaluate the submitted works objectively as well as present clearly their opinions on the works in a clear way in the review form. A reviewer who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the Editor-in-Chief and excuse himself from the review process. Duties of Authors Reporting standards: Authors of reports of original research should present an accurate account of the work performed as well as an objective discussion of its significance. Underlying data should be represented accurately in the paper. A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behaviour and are unacceptable.

Data Access and Retention: Authors are asked to provide the raw data in connection with a paper for editorial review, and should be prepared to provide public access to such data, if practicable, and should, in any event, be prepared to retain such data for a reasonable time after publication.

Originality and Plagiarism: The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted. Multiple, Redundant or Concurrent Publication: An author should not, in general, publish manuscripts describing essentially the same research in more than one journal or primary publication. Submitting the same manuscript to more than one journal concurrently constitutes unethical publishing behaviour and is unacceptable.

Acknowledgement of Sources: Proper acknowledgement of the work of others must always be given. Authors should cite publications that have been influential in determining the nature of the reported work. Authorship of the Paper: Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported study. All those who have made significant contributions should be listed as co-authors. Where there are others who have participated in certain substantive aspects of the research project, they should be acknowledged or listed as contributors. The corresponding author should ensure that all appropriate co-authors and no inappropriate co-authors are included on the paper, and that all co-authors have seen and approved the final version of the paper and have agreed to its submission for publication.

Hazards and Human or Animal Subjects: If the work involves chemicals, procedures or equipment that have any unusual hazards inherent in their use, the author must clearly identify these in the manuscript. If author involves human or animal in the study, he must submit ethical committee permission details to the editor along with the manuscript. Disclosure and Conflicts of Interest: All authors should disclose in their manuscript any financial or another substantive conflict of interest that might be construed to influence the results or interpretation of their manuscript. All sources of financial support for the project should be disclosed.

Fundamental errors in published works: When an author discovers a significant error or inaccuracy in his/her own published work, it is the author’s obligation to promptly notify the journal editor or publisher and cooperate with the editor to retract or correct the paper.

Declaration of Helsinki – Ethical principles for medical research

 

Policies on Conflict of Interest, Human and Animal rights, and Informed Consent

Conflict of Interest Policy

Journal submissions are assigned to editors in an effort to minimize potential conflicts of interest. The following relationships between editors and authors are considered conflicts and are avoided: Current colleagues, recent colleagues, recent co-authors, and doctoral students for which editor served as committee chair. After papers are assigned, individual editors are required to inform the managing editor of any conflicts not included in the list above. In the event that none of the editors satisfy all of the conflict screens, co-editors who are least conflicted will be assigned to the manuscript. In addition, co-editors who are least conflicted are assigned for all paper submissions by sitting editors. Journal submissions are also assigned to referees to minimize conflicts of interest. After papers are assigned, referees are asked to inform the editor of any conflicts that may exist.

Authors are required to declare all competing interests in relation to their work. All submitted manuscripts must include a ‘competing interests’ section at the end of the manuscript listing all competing interests (financial and non-financial). Where authors have no competing interests, the statement should read “The authors have declared that no competing interests exist.” Editors may ask for further information relating to competing interests. Editors and reviewers are also required to declare any competing interests and will be excluded from the peer review process if a competing interest exists.

Competing interests may be financial or non-financial. A competing interest exists when the authors’ interpretation of data or presentation of information may be influenced by their personal or financial relationship with other people or organizations. Authors should disclose any financial competing interests but also any non-financial competing interests that may cause them embarrassment if they were to become public after the publication of the article.

Authors from commercial organizations that sponsor clinical trials, should declare these as competing interests on submission. They should also adhere to the Good Publication Practice guidelines for pharmaceutical companies, which are designed to ensure that publications are produced in a responsible and ethical manner. The guidelines also apply to any companies or individuals that work on industry-sponsored publications, such as freelance writers, contract research organizations and communications companies.

Human and Animal Rights

All research must have been carried out within an appropriate ethical framework. If there is suspicion that work has not taken place within an appropriate ethical framework, Editors will follow may reject the manuscript, and/or contact the author(s)’ ethics committee. On rare occasions, if the Editor has serious concerns about the ethics of a study, the manuscript may be rejected on ethical grounds, even if approval from an ethics committee has been obtained.

Research involving human subjects, human material, or human data, must have been performed in accordance with the Declaration of Helsinki and must have been approved by an appropriate ethics committee.

The submitted study has to be supported by the ethics/bioethics committee approval.

Authors reporting the use of a new procedure or tool in a clinical setting, for example as a technical advance or case report, must give a clear justification in the manuscript for why the new procedure or tool was deemed more appropriate than usual clinical practice to meet the patient’s clinical need. Such justification is not required if the new procedure is already approved for clinical use at the authors’ institution. Authors will be expected to have obtained ethics committee approval and informed patient consent for any experimental use of a novel procedure or tool where a clear clinical advantage based on clinical need was not apparent before treatment.

Informed Consent

Including of details, images related to individual participants are not allowed.

Experimental research on vertebrates or any regulated invertebrates must comply with institutional, national, or international guidelines, and where available should have been approved by an appropriate ethics committee.

A statement detailing compliance with relevant guidelines (e.g. the revised Animals (Scientific Procedures) Act 1986 in the UK and Directive 2010/63/EU in Europe) and/or ethical approval (including the name of the ethics committee and the reference number where appropriate) must be included in the manuscript. If a study has been granted an exemption from requiring ethics approval, this should also be detailed in the manuscript (including the name of the ethics committee that granted the exemption and the reasons for the exemption). The Editor will take into the account the animal welfare issues and reserves the right to reject a manuscript, especially if the research involves protocols that are inconsistent with commonly accepted norms of animal research. In rare cases, Editors may contact the ethics committee for further information.

Field studies and other non-experimental research on animals must comply with institutional, national, or international guidelines, and where available should have been approved by an appropriate ethics committee. A statement detailing compliance with relevant guidelines and/or appropriate permissions or licences must be included in the manuscript. We recommend that authors comply with the Convention on the Trade in Endangered Species of Wild Fauna and Flora and the IUCN Policy Statement on Research Involving Species at Risk of Extinction.

For studies reporting livestock trials with production, health and food-safety outcomes, authors are encouraged to adhere to State Consumer Protection Service of Ukraine or appropriate National/International Establishments.